Need to schedule a dissertation defense in this room?
Dissertation Defense Room
The Georgia Tech Library Dissertation Defense Room is a space where PhD candidates can host, defend, stream, and record their dissertation. As a part of this service, all students who record their dissertation defenses are encouraged to upload their recording to Georgia Tech’s institutional repository, SMARTech, for accessibility and preservation.
The Dissertation Defense Room:
- Is limited to Georgia Tech PhD dissertation defenses
- Is a free, self-service space with technology capabilities to video conference in remote committee members, livestream, and record a dissertation defense
- Is reservable for a four-hour time slots Monday-Thursday & one practice time
- Time slot 1 is 8:00am-12:00pm
- Time slot 2 is 1:00-5:00pm
- Rehearsal time: 1 hour on Fridays between 9:00am-2:00pm
- Must be reserved at least 2 weeks prior to your dissertation defense
Technology & Furniture in the space:
- In-room PC
- 4 display monitors
- Laptop connection & laptop connection adapters
- Cameras and microphones for recording/streaming
- BlueJeans conferencing platform
- Presentation clickers
- Credenza for food
- Seating & table for attendees (Covid capacity = 6)
Location & Directions
The Dissertation Defense Room is located on the 4th floor of Price Gilbert in room 4222. Please visit our Directions & Parking page for driving directions and parking information.
Frequently Asked Questions
How do I reserve the room?
Submit the Dissertation Defense Reservation form. Please submit the form at least 2 weeks prior to your event date. Phone calls or emails will not be considered an acceptable request.
Your room reservation is not confirmed until you receive a confirmation email from EMS (event management system).
Can I invite my friends and family to watch my dissertation defense in this room?
Yes, in accordance with your departmental guidelines, you are welcome to invite anyone that would like to attend.
Can I bring food and drinks?
Yes, there is also a credenza in the room to display food and drinks. Keep in mind that you will be responsible for disposing of any trash after your dissertation defense.
Who will operate the cameras in the room?
You will have the ability to start and stop the cameras in the room at your discretion. As this is your responsibility, please note that you will want to stop recording for any private discussion among your committee members.
How do I upload my dissertation defense recording to SMARTech?
When you submit your dissertation to the graduate office using the form at https://thesis.gatech.edu, you will upload their dissertation as usual, then at the optional prompt "Upload Supplemental Files" upload the defense video as a supplemental file. When the dissertation is approved by the graduate office, and the student has graduated, the dissertation along with supplemental files will be imported into SMARTech.
Why would I want my dissertation defense recording in SMARTech?
SMARTech, Georgia Tech’s institutional repository, allows users to upload research that will be digitally preserved with a stable link for years to come. Georgia Tech PhD students have made major contributions to academic fields, cities, and industries through their dissertation research. The Georgia Tech Library wants to capture that research, make it accessible, and preserve it for future scholars to build upon.
What if my research is embargoed?
Speak with your advisor to figure out the best course of action. You may be able to record your dissertation defense and upload it in the time after your research embargo has ended, but defer to your advisor on this.